How to use Endnote in 5 minutes

Are you new to Endnote? Check out the Endnote Training channel on YouTube for helpful videos.

You can watch videos such as How to use Endnote in 5 minutes, What’s new in Endnote X8, and Endnote Basic and Online: Installing the Plug-Ins.

The video on How to use Endnote in 5 minutes was uploaded in December last year and provides a quick overview of the most popular features in Endnote for Windows.

Don’t worry Mac users, there’s also a video for you. It’s called How to use Endnote in 6 minutes. Apparently, it takes an extra minute to learn Endnote on a Mac. Sorry.

The How to use Endnote videos for both Mac and Windows take you through the essentials of Endnote, including how to:

  • Import a reference from a database
  • Create a custom group
  • Find Full Text to download PDFs for references
  • Insert a reference in a Word document
  • Format a bibliography
  • Add page number to a citation

Endnote is Griffith University’s recommended bibliographic management software.

Windows users, you can access Endnote on your staff computer by simply going to the Windows start button and selecting Installable Applications. Mac users, you’ll need to download and install the program from the Software Download Service on Google Drive.

You can also install Endnote on your personal computer (for free!). You can find comprehensive instructions for both Mac and Windows on Griffith Library’s Endnote webpage.

Want a face-to-face Endnote training session? You can attend a workshop run by Griffith University Library. The next available Endnote session is on Monday 20 March at the Nathan campus. All staff are welcome to attend but preference will be given to Higher Degree Research (HDR) candidates. Register now!

6 of the best photo editing apps for mobile devices


You may not think you need a photo editing app on your device. But you do. There are so many situations that require you to take a photo on your phone – that will ultimately be seen by other people.

Whether you need a profile photo for LinkedIn or some snaps of an important work function, it’s important that the photos you take are presentable. And sometimes your device just doesn’t take a photo that does justice to your amazing photography skills.

Here are six photo editing apps you can use on your mobile device. Most of them are free!

Adobe Photoshop Fix
Developer: Adobe
Available: App Store and Google Play
Cost: Free
Adobe Photoshop Fix enables powerful, yet easy image retouching and restoration on your iPad or iPhone. Heal, smooth, liquefy, lighten and make other edits and adjustments that give you the precise look you’re after.

Developer: Visual Supply Company
Available: App Store and Google Play
Cost: Free
VSCO is a photo editing and publishing tool that offers dozens of exclusive filters and presets. Each of the presets can be tweaked which means there is an almost infinite number of actual filters.

Developer: Google
Available: App Store and Google Play
Cost: Free
This photo editing app provides the precision and control of professional photo editing software. It features non-destructive editing workflow and the ability to selectively apply edits with brushes, masks, and control points. Snapseed was rated as one of The 100 Best Android Apps of 2017 by PC Magazine.

Facetune 2
Developer: Lightricks
Available: App Store
Cost: Free
The next generation of the award-winning Facetune app is here with a new, amazing collection of the best pro retouching features. There’s super advanced technology behind every fun, powerful and easy-to-use tool. In only a few taps, you can whiten teeth, remove blemishes, smooth out skin, slim faces—and so much more!

Available: App Store and Google Play
Cost: $1.49
With AfterFocus, you can create a DSLR-style background blurred photo by simply selecting the focus area. Also, various filter effects offer you the ability to create the most natural and realistic photo.

Developer: Adva-Soft
Available: App Store and Google Play
Cost: $2.99
TouchRetouch offers you all the tools you need to efficiently remove unwanted content from your photos. Remove photo bombers, surface breaks and scratches, skin blemishes or objects like poles and trash cans!

Tips for getting people to notice your content on LinkedIn


Have you considered sharing your research on LinkedIn?  Whether you publish a long-form post or a status update, if you get it right on LinkedIn you can increase the visibility and impact of your research.

If you make it to Influencer status (you have to be invited by LinkedIn to join this exclusive club), your research will reach a massive audience. According to Ted Prodromou, author of the Ultimate guide to LinkedIn for business, ‘the average Influencer post drives more than 31,000 views and receives more than 250 likes and 80 comments’. That’s a lot of visibility!

If you aren’t overly familiar with LinkedIn, there are two main ways to share content. One way is through a status update. You are given a limited number of characters to Share an Update about well, whatever you want (professionally speaking).

Whether it’s a short blurb about your latest research, or simply an idea, a thought or musing, updates are a handy way to share brief messages.

But if you find the 600-character limit too limiting, you could publish a long-form post on LinkedIn’s publishing platform. There is no word count.

You could share your professional expertise, ‘write about challenges you’ve faced, opportunities you’ve seized, or important trends in your industry’ (Tips for writing long-form posts on LinkedIn).

In his book, Ted shares useful tips for getting people to notice your content on LinkedIn (p.136).

  1. 1. Publish new content at least once a week. Consistency is the key to success.
  2. 2. Let your network know when you post content because they may not notice it in their Newsfeed. You can send them a message through LinkedIn letting them know you have an interesting article that may benefit them.
  3. 3. Tweet your content, post it on your Facebook page, and share it on social bookmarking websites like Reddit. Social bookmarking sites still generate a lot of web traffic.
  4. 4. Share your content in LinkedIn Groups, but don’t do it in a self-promotional way or you could be flagged by the moderator.
  5. 5. Create status updates on your LinkedIn Company page that link to your full published post.
  6. 6. Create a sponsored update where you pay to promote your content to a targeted audience. This is an affordable way to get your content in front of millions of LinkedIn users.

Want to know more? Check out Ted’s book! It’s available online via the Library Catalogue.

You’ve been digitised!


Well, not you exactly, but your personnel files.

It’s taken well over two years, but Corporate Records & Digitisation Services recently completed a project to scan all the hardcopy files of active Griffith University staff members.

Yes, that’s right – all 10,371 files! Now, we don’t know how many swimming pools that equates to, but it works out to be approximately 1,300 cartons of records. That’s a lot of records (it would fill at least one swimming pool, right?).

And before we tell you about the awesome benefits of converting paper personnel files to digital, we need to give a massive shout out to a few staff. Big thanks to Aaron van Wyk, CRDS Information Officers, the Payroll team and Barb Keleher. The Director IM and Director HR recently hosted a celebratory morning tea to thank everyone in person for a magnificent effort.

Here are the many ways the digitisation of personnel files is benefiting the University. The move to digital files:

  • Reduces internal mail deliveries. Authorised staff can access a file from any location without having to wait for internal mail runs.
  • Provides faster access to records.
  • Improves the capture and access of records for staff new to Griffith. Previously, new hard copy files were only created manually on a monthly basis.
  • Eliminates the manual and time-consuming process of appraising hard-copy records and moving them to secondary onsite storage for long term retention.
  • Frees up onsite storage space for use by other corporate records.
  • Eliminates the risk of an entire file being lost/misplaced.
  • Eliminates the risk of records being accessed inappropriately while in transit or on location. Access to digital records is fully audit-tracked with regular reporting to HR possible.
  • Provides a better process for administering sessional/casual staff records which previously were day-batched and sent offsite by HR. The complete record set for personnel records can be accommodated in the one system.
  • Provides easier access to content. Records are now text searchable.

And very shortly will:

  • Eliminate the administrative burden of authorising access to staff files, with access being automatically rescinded when staff leave their authorised role.
  • Enable the transfer of recruitment records directly from the recruitment module in PeopleSoft to the staff digital file – digital to digital!

To find out more about CDRS and the services they provide, head to the Corporate Records & Digitisation Services web page.

What can you do in March to become a better researcher?


You can attend our series of Higher Degree Research (HDR) Workshops. They are targeted to support you through all stages of the research lifecycle.

All staff and students are welcome to attend these workshops but preference will be given to HDR candidates. Once you have registered you will receive an email confirmation, please select add to calendar.

Week 1 (27 February – 3 March)

Date Time Workshop Location Campus
Fri 3/3 10.00am Managing your research data G10 2.09 Gold Coast


Week 2 (6 March – 10 March)

Date Time Workshop Location Campus
Mon 6/3 2.00pm EndNote G10 2.09 Gold Coast


Week 3 (13 March – 17 March)

Date Time Workshop Location Campus
Mon 13/3 10:00am Managing your research data N53 1.50 Nathan
Tue 14/3 1:00pm Academic writing expectations at the HDR level N53 1.51 Nathan
Fri 17/3 9:30am Online research survey tool G10 2.04 Gold Coast


Week 4 (20 March – 24 March)

Date Time Workshop Location Campus
Mon 20/3 10:00am EndNote N53 1.50 Nathan
Tue 21/3 1:00pm Managing information resources and writing your literature review G10 2.25 Gold Coast
Wed 22/3 1:00pm Copyright, plagiarism and publishing integrity N53 1.51 Nathan
Thu 23/3 10:00am Build and leverage your research profile N53 1.49 Nathan
Fri 24/3 1:00pm Academic writing expectations at the HDR level S07 2.18 South Bank


Week 5 (27 March – 31 March)

Date Time Workshop Location Campus
Tue 28/3 10:00am Developing your academic argument N53 1.51 Nathan
Wed 29/3 1:00pm Strategic publishing G10 2.09 Gold Coast
Thu 30/3 10:00am Track, measure and demonstrate impact N53 1.49 Nathan

5 myths about Open Access debunked


Written by Coen van Laer

Open Access is widely known but it is still held back by misunderstandings. This is sufficient reason to respond to some of the most frequently raised concerns. You may benefit from some information countering five common myths about Open Access.

#1 Open Access journals are not peer reviewed
The vast majority of Open Access journals operate a peer review process that is identical to that used by traditional journals. Any Open Access journal that has received an impact factor uses a rigorous review process for submissions.

#2 Open Access journals are of poorer quality than subscription-based journals
Open Access journals are sometimes thought to be a last resort for otherwise unpublishable material. However, many Open Access journals have established themselves as leaders in their fields. The impact factor is not the only way to assess a journal, but this commonly used metric still speaks to the success of many Open Access titles.

#3 Open Access articles are not copyrighted
Some researchers fear that publishing an Open Access article means that the material is not protected by any form of copyright, but this is not true. In fact, Open Access frequently allows authors to retain the copyright to their material instead of handing over the rights to the journal. In some cases, authors publishing in traditional journals may require permission to reuse their own figures or text when teaching a class. Open Access material has no such restrictions.

#4 Open Access is just a passing fad
Some researchers may consider Open Access journals to be ‘trendy’ but likely to fail in the face of traditional publishing. Recent data regarding Open Access, however, argue otherwise. Furthermore, mandates requiring that research be made freely available to the public have been issued by funding agencies.

#5 Open Access only helps readers, not authors
Even authors who recognise that Open Access journals are legitimate avenues for reporting research can harbour the misconception that Open Access is solely an altruistic endeavour. Certainly, Open Access is beneficial to readers because it provides a cost-free means of viewing published articles. In this way, Open Access provides a greater return on expenditures for research. In addition, Open Access benefits authors. The increased visibility for a published article often leads to increased citation frequency, which benefits every researcher.

Originally published on the Maastricht University Online Library website.

How to research better, faster and smarter


The answer is ResBaz. The Research Bazaar is a worldwide festival aimed at training researchers in digital research skills and tools.

Last month, ResBaz events were held at a number of university campuses around the globe, including Brisbane! The aim of these events was to equip researchers from all career stages with the digital skills and tools required to do their research better, faster and smarter. Postgrads, postdocs and early career researchers were all welcome.

Held at University of Queensland (UQ), the Research Bazaar Brisbane brought together researchers from a variety of disciplines to build on their research using technology, share knowledge and connect with the community.

ResBazBris kicked off with a big Festival Day and was followed by two days of workshops. Festival Day was fully festive with speakers, poster sessions and fantastic stalls such as Ask a Data Scientist, Tech TuneUp and ODI Queensland.

There were speakers from the Australian Access Federation, Overleaf and the University of Southern Queensland (to name but a few) highlighting important issues surrounding our research community.

From a spirited talk about academic versus industry life to an engaging spiel on using ORCiD IDs to keep your publications identified and linked, each speaker brought thought-provoking (and conversation provoking) topics to the table.

The lineup of workshops was impressive. Researchers had the choice of eleven workshops during the three-day event. From Python, R and Amazon Web Services to Web scraping, Data cleanup with Open Refine and CoESRA Desktop.

There was something for everyone. And with over 250 people attending these classes, these skills are going far and wide.

A unique blend of academic and social life, ResBaz is an event unlike any academic conference you’ve ever been to. Keep an eye out for ResBaz 2018.

ResBazBris 2017 was proudly sponsored by Griffith University, Information Services.

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