Do you know when your Reading Lists expire?


Wouldn’t it be amazing if there was a place you could go to find key dates for updating your Reading Lists and re-requesting digitisations?  And, of course, to find out exactly when your digitisations are due to expire.

Well, we thought so too!

So we updated the Reading List Service website. It now contains a handy list of the Key Dates for all your Reading List requirements. The dates cover Summer Semester, Trimester 1 and OUA study periods.

While we were at it, we created some new How to Guides for you.

The Getting Started Guide walks you through the log-in process, creating your profile and installing the bookmarklet tool. This convenient little tool will enable you to quickly add print and electronic books, journal articles and websites to your Reading List.

And be sure to check out the Digitisation how-to-guide. It lists four easy steps to request or re-request a digitised book chapter or journal article.

Are you teaching over 2016 Summer Semester 1 (Nov-Dec) or OUA Study Period 4? You should be checking the Key Dates now (like, right now!).

Do you have files saved in G Drive?


Over the years, we’ve worked hard to make sure all your important documents and files are safe and secure in the Griffith G Drive. But you’ve been really busy and there are lots and LOTS of files stored there!

To make sure we keep up with all your storage demands both now and into the future, we have improved the G Drive Service with the addition of the G Drive Archive.

The G Drive Archive is an archive solution that will gradually transition all files not modified in the last two years over to archive.

You will still be able to retrieve your archived files, but you will just do it a little differently from Friday 2nd December. The way you retrieve your files will depend on whether you use Microsoft (Windows) or Apple (MacOS).

Find out more about the G Drive Archive and how it will affect the way you will start to see some of your old files.

If you need assistance retrieving archived files, contact the IT Service Centre, visit G Drive Archive or email

A quick Q&A with Creative Director, Richard Fabb

Photo of Richard Fabb and Hugo Weaving

Richard Fabb with Hugo Weaving

LiveLab, Creative Director, Richard Fabb discusses his career, winning a BAFTA and working with talented YouTubers.

1. What did you want to be when you were growing up?
The first thing I ever wanted to be was an actor. I did lots of school plays and amateur dramatics (front-end of a pantomime horse). When I was ten, my mum took me to see Bugsy Malone which I thought looked like the most fun you could ever have.

2. Tell us about a previous job (work experience/volunteer work) that you’ve had.
In London, I was a volunteer for Samaritans, a charity offering emotional support to people in distress or at risk of suicide. Despite the sometimes harrowing calls, it’s the most rewarding thing I’ve ever done.

3. Which 3 apps do you use the most on your mobile device?
Facebook, The Guardian, and Apple Music. Facebook is something I only joined after I moved to Australia, as a way to keep in touch with friends and family overseas. But I also use it now for industry connections and as admin on LiveLab’s page. I spent ten years in broadcast news (Channel 4 News in the UK). I remain a bit of a news junkie and always want to know what’s happening. The Guardian remains my paper of choice – and love that it now has an Australian edition. I’ve only recently moved over to Apple Music – and a part of me mourns the end of my vinyl and CD buying days.

4. Which 5 celebrities would you invite to your ultimate dinner party?
This is hard! Joni Mitchell (who I worship), the American writer Paul Auster, broadcaster Jeremy Isaacs (first Chief Exec of Channel 4), Bjorn Borg and Lord (Neil) Kinnock. I have no idea how they’d get along but they’ve all been big influences and I admire each one of them.

5. Tell us about your favourite fictional character.
I could easily say Jed Bartlet from The West Wing, or Ralph from Lord of the Flies. But I have to go for Florentino Ariza and Fermina Daza from Love in the Time of Cholera by Gabriel Garcia Marquez. I know they are a couple but the story tells how their love survives a lifetime unrequited, so I couldn’t bear to separate them here.

6. What’s the best thing about your current role?
It’s unique. Griffith is the only film school with a permanent, full-time production studio. The heart of what I do is to get students working on external projects. I spend most of my time overseeing productions. I’m a big believer that student filmmakers can create outstanding work, such as the short film we produced with Hugo Weaving, called Ky’s Story – Living With Autism.

7. Where do you see yourself in 5 years?
Hopefully still at LiveLab! We’ve done a lot in two years but there is plenty still to do. Griffith Film School is the largest film school in Australia; I’d like to think LiveLab can play a part in making it not just the biggest but the best.

8. What’s been the highlight of your career so far?
Winning a BAFTA was certainly a night to remember, but After Dark remains special. It was a live, late-night discussion show, originally on Channel 4, described by The Guardian as ‘one of the most inspired and effective uses of airtime yet devised’. It had no fixed end time and the conversation ran its natural course (usually between 2 – 3 hours long) into the small hours.

9. What wise advice do you have for new lecturers?

  • Pace yourself
  • Learn to love the portal (all of human existence is in it)
  • Tap into the knowledge and support of your colleagues (who at GFS have been a tower of strength)
  • Realise how young some of the students are and how fragile they can be, but also remember they have huge potential and talent.

10. Tell us about the YouTube project.
I’m part of the team running Create Queensland. It’s a collaboration between YouTube, Queensland Government, Screen Queensland, QUT and Griffith Film School (through LiveLab). It is the first YouTube project of its kind in the world. The focus is on nurturing the online and YouTube creative community – something that’s increasingly relevant to our students. There’s $900,000 over three years, helping to fund new content, pairing YouTube Creators with university students, facilities and expertise.

We’re also hosting three workshop/symposium events a year, called Queensland Creator Days. We’ll host one at GFS in late November looking at animation on YouTube.

11. How has LiveLab supported the winners of the Creator Originals prizes?
We’ve been working with two Youtube Creators: Elly Awesome, and Stephanie Hames who runs SasEffects (special effects makeup tutorials). We’ve produced a new interview series with Elly where she chats and has a meal with some of the top YouTube stars. And for Stephanie, we’re making five short horror films to profile the characters she creates in her tutorials.

12. Do any of your students have a YouTube channel that you’d like to plug?
I’m a fan of Crackermilk; a comedy channel run by some graduating 3rd years. Comedy is very hard to get right but they show real promise (strong language, adult themes, as the classifiers say).

5 ways researchers can use Twitter Lists


It’s time to organise your Twitter!

If you follow oodles of Twitterers then you are probably besieged by an endless stream of tweets, retweets and replies.

And it’s all good, until its not; like when you’ve read two lifetimes worth of #BacheloretteAU tweets, but missed a life-changing update from @griffithlibrary about an #awesomenewresource.

It always seems to happen, doesn’t it? You miss the one tweet you really wanted to see, but you’re all caught up on every other thing you don’t care about…

But you can get all your ducks (or should that be sparrows?) in a row with Twitter Lists.

According to Twitter, ‘a list is a curated group of Twitter accounts’. Basically, you group a bunch of Twitter users together and view a stream of tweets just from them.

For example, you could create a list of the Vice Chancellor, Deputy Vice Chancellors and Pro Vice-Chancellors at Griffith University.

You give it an appropriate name such as the Griffith University Executive. Then you simply click on the list and view tweets exclusively from the bigwigs themselves. Handy, hey?

Stuck for ideas on what list to create? Here are five suggestions:

1. The Team
Now, The Team could just be the people in your office, or it could be your entire School, Division or University. We have a Griffith University list which includes a mixed bag of Griffith Twitterers, like @GU_Sciences, @logancampus, @martinbetts and @AEL_DeanR. Why don’t you subscribe to our list? You know you want to.

2. Conference-goers
Going to #OR2017 or #THETA2017 next year, or any conference for that matter? Create a list of event-goers so you can follow along with what’s happening. Remember, not everyone is diligent with using official conference hashtags so important convos could slip past you. A Twitter List will help catch those slippery little suckers.

3. Fellow researchers
Are there other experts in your field? Add them! Or better yet, subscribe to a Twitter List that already has them all… and more (if you can find one!)

4. Industry news
Keep track of what’s going on in your industry. Add thought-leaders, professional associations, trade journals, and key university schools, centres and institutes (not just at Griffith).

5. People who retweet you
We love when people retweet us. And we want to encourage them to do it again, and again, and again. Reward your retweeters by sharing the content they create. If they tweet something you find insightful, interesting or informative, be sure to share!

Want simple instructions for creating a Twitter List? Get it straight from the horse’s mouth at the Twitter Help Centre.

Go paperless on World Paper Free Day

Photo of lots of Post-it notes

Forget the Post-it!

Are you ready to go paper-free on Friday 4 November 2016?

It’s World Paper Free Day; the one day each year where we can all band together to reduce the amount of paper we use.

According to Australian Science (2014), we use on average 230kg of paper per person per year in Australia. Now, that’s a lot of paper.

So, let’s try to reduce the amount of paper we use on Friday (and every day after that). Here are our six tips for going paper-free:

1. Collaborate in the Cloud
C’mon, we are given a free Google Apps account with unlimited storage. There are no excuses. Use Google Docs to collab with colleagues.

2. Collect paper that has been used on one side only
You can reuse it as scrap paper. It’s surprising how much paper you can save!

3. Condense documents so they use less space on a page
By reducing the font and margin size, you can squeeze so much more on a page. Don’t go crazy though; you still want to be able to read the document.

4. Make notes on your tablet or smartphone
Forget the Post-it! Make a note on your mobile device. There are so many apps out there that are hankering to help you out (for free!).

5. Rethink your subscriptions
Do you really need the print copy of that newsletter, magazine, or journal delivered to your door? Sign up for the online version instead.

6. Print to PDF
Anything you might want to print to paper can be printed to a PDF file. Want to keep a copy of an email, web page or receipt? Print it to PDF and store it on your computer. If your computer doesn’t give you the option to print to PDF, download doPDF from Software Services.

How will you go paperless on Friday?

Head to Griffith’s Sustainability web page for more tips on how to reduce paper use.

What can you do in November to become a better researcher?


You can attend our academic, library and computing skills training for HDR Candidates and Researchers. They are a series of workshops targeted to support you through all stages of the research lifecycle.  Check out the November timetable and book now! Or take a look at the 2016 Semester 2 Workshop Timetable for upcoming training.

Week 14 (31 October – 4 November)

Date Time Workshop Location Campus
Wed 2/11 1.00 EndNote for Mac (2 hours) Library (N53_1.50) Nathan
Thurs 3/11 10.00 Managing your research data (1.5 hours) Hub Link (L07_3.08) Logan
Fri 4/11 10.00 Managing your resources to begin writing your literature review (1.5 hours) Library (N53_1.51) Nathan

Week 15 (7 November – 11 November)

Date Time Workshop Location Campus
Tues 8/11 10.00 EndNote for Windows (2 hours) Library (N53_1.50) Nathan
Wed 9/11 10.00 Academic Integrity (1 hour) Library (G10_2.25) Gold Coast
Thurs 10/11 1.00 The writing and editing process (2 hours) Library (G10_2.25) Gold Coast
Fri 11/11 1.00 Get published (1.5 hours) Library (N53_1.49) Nathan

Week 16 (14 November – 18 November)

Date Time Workshop Location Campus
Mon 14/11 1.00 EndNote for Mac (2 hours) Library (G10_2.04) Gold Coast
Thurs 17/11 10.00 The writing and editing process (2 hours) Library (N53_1.51) Nathan
Fri 18/11 1.00 Build and leverage your research profile (1.5 hours) Library (G10_2.09) Gold Coast

10 immutable laws of email etiquette

Dog with mouth open

Mind your manners!

There are so many rules in life.

Don’t chew with your mouth open. Don’t eat after 7.30pm (you can thank Oprah for that one). And the wardrobe-limiting – blue and green should never be seen unless there’s something in between.

Nobody can follow all the rules. You have to pick and choose ones that resonate with you.

Whether you are partial to a midnight snack in your blue and green onesie, or you chow down at a work function with your mouth open, you have to consider which ones may have a negative impact on your life.

Let’s be honest, wearing an olive green blouse under a navy suit will hardly hold you back at work. Unless you work at Vogue, and even then, it could be perceived as fashion-forward.

And it’s the same with email. There are some email etiquette rules that you should absolutely follow so you don’t horrify your colleagues with your awful email manners.

Then there are others which you can flagrantly break with no consequences. For instance, a clear subject line is super helpful, but if you forget to write one, it’s no biggie (or is it? You tell me).

And if you happen to overuse exclamation marks in a friendly email to a colleague, they’ll know you’re just enthusiastic, and not childish and unprofessional.

So what are the email etiquette rules you should absolutely follow?

Tim Sanders discusses the 12 immutable laws of email etiquette in a video series on Books24/7 (yes, there are videos in the popular eBook database). Here’s 10 of his immutable laws:

  1. 1.  Don’t give bad news over email
  2. 2.  Don’t copy an email over someone’s head
  3. 3.  Stamp out ‘reply to all’
  4. 4.  Think before you forward
  5. 5.  Never pre-address an email
  6. 6.  Don’t send an email at unprofessional hours
  7. 7.  Don’t write War and Peace over email
  8. 8.  Break the thread with a phone call
  9. 9.  Don’t send an email to someone that you could hit with a rock (figuratively-speaking)
  10. 10. Don’t send massive attachments (without warning)

To access the video, search for ’email etiquette series’ in Books24/7.