How to protect your Google Apps accountPosted: April 5, 2016
Research data, personal information and sensitive documents are often the target of hackers who use this information for identity theft, financial fraud or a stepping stone to access other systems. That’s why you need to take steps to protect your Google Apps account.
Griffith University staff and students are provided with a Google Apps account to communicate and collaborate. It is important to remain vigilant and be aware of any suspicious activity that may be occurring in this account.
How can I maintain the Security and Privacy of my Google Apps account?
You can review the security and privacy settings of your Google Apps account via the security hub called My Account. You are able to:
- Check what devices are accessing your account
- Control which apps and sites are connected to your account
- Complete the security checkup and privacy checkup
Review recent activity in your account by selecting ‘Details’ in the bottom right-hand corner of your mailbox. This information helps you determine the access type, location of and date and time of account activity
Review apps connected to your account to see what third party sites and applications are accessing your information.
When should I check my Security and Privacy settings?
Check the My Account page if you suspect any suspicious activity on your account. Suspicious activity may include:
- Emails in your sent folder that you didn’t send
- IP addresses in the last account activity from a country that you haven’t visited
- Notification emails advising of a new sign-in on a device that you don’t recognise
- Colleagues advising they are receiving strange emails from you
Complete the privacy and security checkup a few times a year to make sure the access you have granted to third party apps is still needed.
What should I do if I suspect suspicious activity?
Please contact the Information Services help desk by calling ext 55555 or emailing email@example.com. INS can review the information and advise if your account has been compromised and if any further steps need to be taken.