How to boost your productivityPosted: August 2, 2017
Are you drowning in constant emails, phone calls, paperwork, interruptions and meeting actions? You need to work smarter.
Now, if you’re looking at us to give you some tips on how to do this, let me set you straight. We all need to learn to work smarter. Yes, even us.
And since we didn’t have the answers, we went searching and come up trumps with this handy little eBook in our Books 24×7 database:
- Crowley, D. (2015). Smart work: Centralise, organise, realise. Milton, QLD: John Wiley & Sons, Incorporated.
Smart Work is the busy professional’s guide to getting organised in the digital workplace.
This book ‘throws you a lifeline by showing you how to take advantage of your digital tools to reprioritise, refocus and get back to doing the important work’.
According to Smart Work, one way to boost productivity is to reduce email noise (Chapter 4):
Minimise the emails hitting your inbox
Manage the amount of information and junk emails in your inbox by setting up filing rules, unsubscribing from distributions lists (when they add no value) and reporting spam.
Turn off email alerts
Research ‘suggests that the intrusion of constant email alerts causes a loss of focus and can lead to our concentration work taking one-third longer to complete’.
Check email proactively
Schedule time to check your emails. Crowley suggests you should ‘aim to put aside two, maybe three blocks of time during each day to process your emails’.
Batch information emails to be reviewed later
Keep all your valuable, not time-critical, information emails in one convenient location. Simply, create a separate folder and use either a manual or an automated strategy to direct relevant mail into it. Then, just allocate time to read the messages.
Manage other people’s expectations
When you receive an email that isn’t a priority for you, be sure to set a clear expectation about the work and when you will be able to do it. The SSSH strategy can help you with this (see Chapter 4 for details).