Who won an award for information management?

Hand throwing confetti

Big congratulations to the Information Services, Information Management Portfolio, Business Enablement Team (BET)!

They were awarded the Harry Haxton Shield at the Records & Information Management Professionals Australasia (RIMPA) State Conference in May.

Our hardworking team was honoured to receive the award which recognises outstanding achievements and contributions to the records and information management industry.

So how does the Business Enablement Team contribute to knowledge sharing?

Well, they help academic and business units across Griffith University to effectively manage information through tools such as digital workflow and SharePoint.

The Business Enablement Team have successfully:

  • Set up a SharePoint site for a School to share their procedural documents, forms and other related information
  • Established a Compliments and Complaints register.
  • Created a team site for an Academic Group to share policies and procedures, as well as information about activities and events across all of the Group.
  • Worked with a business unit to create 25 team and community sites across their element to manage information.
  • Created a workflow to automate the University’s program approval process for creation of new and changes to existing programs.
  • Provided training and user support to assist the University community in effectively using these tools and systems.
  • Provided information management advice to Griffith-wide projects.

Do you need help with SharePoint? Check out BET’s SharePoint Master Class Blog for helpful hints and tips, or book into a drop-in session.

SharePoint drop-in sessions are run twice a week. You can book these sessions in 15-minute blocks for up to an hour. Come along and ask your tricky SharePoint questions.

Email the Business Enablement Team or request a job via the IT Help Desk on x55555.

eResearch wins first and second place in Auckland

Auckland, New Zealand

Congratulations to our eResearch Services team who won first and second place at The Higher Education Technology Agenda (THETA) conference in Auckland recently.

Media Production Team Leader, Eva Czaran and Director, Malcolm Wolski took out first place for ‘Best Paper’ for their paper, Media Content in Research Data Management Plans.

The paper focuses on the work, and subsequent review, of a new service offered by the Media Production team.  It has been designed to encourage researchers to tell their research stories in a visual format.

Second place went to Griffith Criminology Institute Professor Mark Finnane and Business Analyst, Michael McGuinness for their paper on Enabling Better Data Discovery of Records Across Archives, Institutions and Libraries.

In their presentation, and accompanying paper, they discussed how the Prosecution Project and Griffith University are working collaboratively with archival institutions such as the Queensland State Archives and the Tasmanian Archive and Heritage Office to enable better access to archival data.

THETA is a high-level forward-looking conference, held every two years, with the aim of advancing higher education by promoting the intelligent use of information technology.

According to one of our presenters, Michael McGuinness, THETA is ‘a way to learn about technical changes and advancements with IT.’

Michael thoroughly enjoyed the conference and found the range of topics really diverse.

‘I got a lot of value out of the Tips and Tricks for Speakers run by Maggie Eyre. Maggie spoke in great detail about how to tell stories to make for a more memorable presentation,’ he said.

It was also a good opportunity to network. The conference ‘was a great way to see what’s new and connect with other colleagues at different uni’s and see what they are up to’.

‘I really enjoyed the networking events, with the gala dinner being the best of these for me. You could not get me off the dance floor!’ said Michael.

Check out the eResearch Services web page to find out how they can help you.

Tell us what you think of the library and WIN!

Do you use the Griffith University Library? Of course, you do. We provide so many amazing services and resources to support your teaching, research and publishing needs.

But we are always looking to improve. That’s why we’ve sent a bunch of you this year’s Library User Survey.  We want to know what you think of our service.

Check your Griffith University email to see if you’ve been randomly selected to give your opinion on the library service.

If you have been invited to participate, simply complete the Library User Survey and go into the draw to win one of five $100 prepaid Visa Cards.

Your feedback is valuable in shaping future service improvements. The survey is completely confidential and will be open until Monday 15 May 2017.

Give us your opinion and win $200!


Check your Griffith University email folks! You may have been selected to give your opinion on the quality of Griffith’s IT Services.

If you have been invited to participate, simply complete the IT Service Quality Survey and go into the draw to win a $200 prepaid Visa card.

Information Services is keen to know about your experiences with using our IT services, resources, and facilities. Help us, help you! Tell us what you think (honestly!) and we will use the feedback to improve our services to you.

The survey is completely confidential and is open until Monday 9 May 2016.

INS Comms Review – complete our 12 minute survey for your chance to win!


Griffith staff – complete our 12 minute survey for your chance to win!

We invite you to complete a survey as part of the INS Library Computing Communications Review 2014 project. You will be asked some questions about Griffith University’s Library and Computing promotions.  Once you complete the survey you can enter the draw to win one of ten $50 Coles Group and Myer Gift Vouchers. We are running this survey on behalf of INS, who will use the results to improve their communications with you.

We know you are busy, so have designed the survey to take only 12 minutes.  If you would like to assist, please follow the link to an online survey:


Participation in this survey is completely voluntary.  Please be assured that no identifying information is asked (for example your name).  You will remain anonymous and your responses can’t be linked to you individually.  For further information, consult the University’s Privacy Plan at http://www.griffith.edu.au/about-griffith/plans-publications/griffith-university-privacy-plan or telephone (07) 3735 4375.

You can withdraw from the survey at any time, without consequences, until submitted by simply pressing CANCEL.  Once you press SUBMIT you will not be able to withdraw as no data is linked to specific individuals and is therefore unidentifiable.  Submission of your survey will be taken as consent to participate in this research.

Thank you very much for supporting Griffith University Research.  If you would like to be kept informed about progress in this research, please email Francisco Crespo Casado (f.crespocasado@griffith.edu.au) or Professor Sharyn Rundle Thiele (s.rundle-thiele@griffith.edu.au) and you will be kept informed by email.

Griffith University conducts research in accordance with the National Statement on Ethical Conduct in Human Research.  If you have any concerns or complaints about the ethical conduct of this research project, please contact Research Ethics on (07) 3735 4375 or email research-ethics@griffith.edu.au.